Set Clear Objectives
- Send the meeting agenda and objectives to all participants beforehand.
- This helps attendees prepare and stay focused on the meeting’s purpose.
Enable Video for Engagement
- Encourage participants to turn on their video to enhance engagement and foster a more interactive environment.
- Video helps create a more personal connection and keeps participants involved.
Waiting Room
- Use the Waiting Room feature to control when participants join the meeting.
- Only admit participants when the meeting is ready to begin, avoiding distractions before the session starts.
Record Sessions
- Record meetings if appropriate for later viewing by staff or students.
- This is useful for those who cannot attend or for future reference.
Easy Integration
- Integrates seamlessly with Google Calendar, so meeting invites are automatically sent to all participants.
- It’s easy to schedule, and participants can join directly from the calendar event.
Mute Participants
- Set participants to “mute upon entry” to reduce background noise.
- This ensures a quieter, more professional atmosphere as everyone joins the meeting.
Use Captions
- Enable live captions to help participants follow along more easily.
- This is particularly useful for accessibility and for attendees in noisy environments.
Scheduling via Outlook
- Schedule meetings through Teams, which integrates with Outlook.
- Meeting invites and reminders are automatically sent, helping participants stay on track.
Live Captions and Reactions
- Enable live captions to support accessibility and understanding during meetings.
- Encourage participants to use reactions (e.g., thumbs-up, applause) to maintain engagement and interaction.
Background Blurring
- Use background blurring or virtual backgrounds to maintain a professional appearance.
- This helps reduce distractions and keeps the focus on the meeting content.
Instructions to use extended features
Breakout Rooms (Zoom)
- Group Discussions: Split large meetings into smaller groups for focused discussions. Participants can brainstorm and collaborate before coming back to the main meeting.
- Assign Moderators: Assign meeting moderators to monitor and guide each group’s conversation.
Polls (Zoom, Microsoft Teams)
- Live Polling: Use polls to gather instant feedback or check understanding during the meeting.
- Anonymous Responses: Keep polling anonymous for candid feedback.
Engagement Tools (Google Meet, Zoom)
- Reactions and Raised Hands: Encourage participation with thumbs up or hand-raising features.
- Chat for Questions: Use the chat function for questions or side conversations without interrupting the speaker.
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