Google Calendar

Step 1: Access Google Calendar

Open your web browser and go to Google Calendar.
Log in with your Google account

Step 2: Create a New Event

On the Google Calendar homepage, click the “Create” button located on the left side or directly on the calendar grid where you want to add the event.
A new event window will pop up.

Step 3: Set Event Details

Title: Enter the name of the event (e.g., “Parent-Teacher Conference”).
Date and Time: Set the start and end time for the event. You can choose a specific date or make it a recurring event.
Location: If the event has a physical location, add it in the “Location” field.
Description: Add any additional details for the event, such as agenda or important instructions.

Step 4: Set Reminders and Notifications

Under the “Notification” section, you can set reminders for the event. You can set multiple reminders (e.g., one 1 hour before, another 1 day before).

Choose the notification type (popup or email).
To ensure you’re well-prepared, set multiple reminders for critical events like meetings or conferences.

Step 5: Invite Guests

Under the “Add guests” section, enter the email addresses of the people you want to invite (e.g., teachers, parents, students).
Guests will receive an email invite with the event details and options to accept, decline, or mark it as “maybe.”

Step 6: Sync Google Calendar with Other Google Tools

If you’re using other Google tools like Google Meet, you can add a virtual meeting link by clicking “Add Google Meet video conferencing”.
You can also sync your calendar with other devices (phones, tablets) by ensuring you’re logged into the same Google account.

Step 7: Save and Share the Event

Once you’ve added all the details, click “Save” at the top right of the event window.
After saving, you’ll be prompted to send invitations to your guests. Click “Send” to notify them about the event.

Step 8: Manage Events on the Calendar

Once the event is saved, it will appear on your Google Calendar.
You can click on the event to edit or delete it.
You can also change event details, add more guests, or reschedule the event directly from your calendar.

Step 9: Use Google Calendar for Recurring Events

If the event repeats (e.g., weekly meetings or monthly deadlines), click “Does not repeat” under the event details, and select the recurrence options (daily, weekly, monthly, etc.).
You can customize the repetition to fit your schedule.

Step 10: Review and Stay on Track

Google Calendar will send you reminders before your event. You can also view your upcoming events in the calendar grid.
On the day of the event, the Google Calendar app (if synced with your phone) will send real-time notifications to help you stay on track.

Using Google Calendar is an excellent way to manage and organize important events such as school meetings, deadlines, or parent-teacher conferences. You can easily set reminders, invite guests, and sync the calendar with other Google tools like Google Meet for virtual meetings. With real-time notifications, Google Calendar helps ensure that you don’t miss any important events.